Asset Management

  • Post category:apt-university
  • Reading time:4 mins read


  • How can I use the Batch report to find which work orders were affected by an ingredient/component recall?
  • How can I find the customers who received product created by a recalled ingredient/component?
  • How can I find the ingredients/components used to manufacture a given batch of finished goods to identify potential quality issues?
  • How can I track batches through multi-layer manufacturing/sub assemblies?

Webinar transcript

APT University: Asset Management
Hello and welcome to today’s APT university! Today we’ll be discussing asset tracking including procurement, consumption, assignment to team members or locations, and service tracking.

We will be taking any questions at the end, so if you have a question, feel free to enter it at any time throughout the presentation in the questions tab of your gotowebinar control panel.

We also have our full catalogue of past APTU presentations on our website under the resources tab or on our youtube channel, if you’d like to learn more about AdvancePro that’s a great place to start. I’d recommend taking a look at our vendor purchase order, reorder alert level, picking locations, lot/serial tracking and multiple adjustment videos, which go into more detail about the main features we’ll be covering today.

While AdvancePro was originally designed to handle distribution and manufacturing, many of our customers use AdvancePro to effectively manage non-sale assets as well, this could be equipment spread across multiple facilities and locations, equipment in vehicles, office equipment, and other non-sale items.

If you’re new to AdvancePro, we’re a tool for managing your inventory and orders, and we sync the financial results to QuickBooks, So first we’ll start with a vendor purchase order, so we’re going to buy something we’ll treat as an asset today. So lets go the the vendors tab on the quick navigation bar, and we’ll choose to create a new vendor order. We can also use alert levels in each facility to know when we’re getting low on an item, and these can become recommendations for purchases, otherwise, we can just enter the items by sku. If you’re using barcodes, you can just scan the barcode here to add an item to the order.

With your order filled out, you can print or email it to send a copy of this order to your vendor. Next we’ll receive the order by going to warehouse and receiving.

As we’re receiving the order, we can set serial numbers to track individual items, and we can also set expiry dates, which may serve as your service dates. AdvancePro’s Labelling service can also produce a scannable label for you.

At this time we’ll receive the goods into stock and create a bill, if we use our picking location feature, we can assign the asset to a location as we receive it, this might be a general receiving or storage location, a workstation, or a team member’s name, this way you can quickly identify where the asset is located. And who has which serialized item.

Now, lets talk about reassigning, transferring, or consuming/writing off this product.
To reassign or transfer between locations, go to manage inventory, we can perform location transfers by clicking on the location name, or facility transfers by clicking on the transfer button, which will allow us to ship from one warehouse and then receive in another warehouse.

Finally , when it’s time to write off a product, we can go to manage inventory and use a multiple adjustment tool to remove items from stock, we can also use this feature to add items if we won’t be purchasing them.

AdvancePro offers a full suite of reports and intelligence tools to quickly find any of your assets, and to ensure that they are serviced regularly.

This concludes today’s lesson on Asset Management.